Sending Payment Reminders in Tally ERP 9
Tally ERP 9 is a robust accounting software that provides various features to streamline your business operations. One crucial aspect is managing receivables and ensuring timely payments from your customers. Here's a guide on how to send payment reminders in Tally ERP 9:
1. Accessing the Payment Reminder Feature
- Open Tally ERP 9: Launch the software and access the gateway of Tally.
- Navigate to "Vouchers": Go to the "Vouchers" section from the menu bar.
- Select "Payment Reminders": Choose the "Payment Reminders" option.
2. Creating a Payment Reminder
- Choose "Create": Select the "Create" option to start crafting a new reminder.
- Specify Details: Enter the necessary details like:
- Party Name: The name of the customer you wish to send the reminder to.
- Due Date: The date by which the payment is expected.
- Amount Due: The total amount outstanding.
- Reminder Type: You can choose between "Normal Reminder" or "Overdue Reminder" based on the situation.
- Attach Documents (Optional): If you wish to attach any relevant documents like invoices or statements, you can do so at this stage.
- Save the Reminder: Once you've filled in all the necessary information, click "Save" to finalize the reminder.
3. Sending Payment Reminders
- Go to "Payment Reminders List": Return to the "Payment Reminders" section and select "List".
- Choose Reminders to Send: You can either choose individual reminders to send or select multiple reminders by using the "Select All" option.
- Send by Email: If your customer details include an email address, you can send the reminder directly through email.
- Send by SMS: If you have integrated your Tally ERP 9 with an SMS gateway, you can send reminders via SMS.
- Print the Reminder: You can also choose to print the reminder and send it by post or courier.
4. Tracking Payment Reminders
- View Status: The "Payment Reminders" list provides a clear overview of the status of your sent reminders.
- Filter Options: You can use filters to narrow down the list based on various criteria like due date, amount, and status.
- Take Action: If a reminder remains unanswered, you can use the "Edit" option to update the status or create follow-up reminders.
5. Setting Up Payment Reminders for Automation
- Automate Reminders: To streamline your payment reminders, you can configure the software to automatically send reminders based on your predefined settings.
- Customize Frequency: Set the frequency for sending reminders, for example, weekly or monthly.
- Set Thresholds: Specify the amount due or the number of days overdue before reminders are triggered.
By effectively using Tally ERP 9's payment reminder feature, you can automate your receivables management, improve customer communication, and ensure timely payment collection. This helps maintain a healthy cash flow and strengthens your financial stability.
